{"id":8451,"date":"2017-10-06T06:30:07","date_gmt":"2017-10-06T06:30:07","guid":{"rendered":"https:\/\/legaldesk.com\/?p=8451"},"modified":"2026-07-13T11:52:47","modified_gmt":"2026-07-13T11:52:47","slug":"what-is-a-termination-letter","status":"publish","type":"post","link":"https:\/\/webdemo.d-apps.in\/legaldesk\/what-is-a-termination-letter","title":{"rendered":"Termination Letter"},"content":{"rendered":"

What Is A Termination Letter? <\/span><\/h2>\n

A termination letter summarizes the details of firing an employee that the employee needs to know. In most times, employers will want to write a termination letter when they fire an employee. However, an employer must retain a copy of the termination letter for future reference. Keeping a record<\/a> of the termination letter will come in handy when an employee files for unemployment, applies for another position, or files a lawsuit against the employer. <\/span><\/p>\n

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Types Of Termination<\/span><\/h2>\n

In simple, a termination letter refers to an employee’s departure from a job. Termination can be either voluntary or involuntary.<\/span><\/p>\n

However, there two types of involuntary termination, namely:<\/em><\/p>\n

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  1. Dismissal: <\/b>This type of involuntary termination occurs when the employee is at fault of violating company norms. Here, an employer decides to fire an employee on the basis of several wrongful acts against the company’s policies and procedures. <\/span><\/li>\n
  2. Layoff<\/b>: A layoff<\/a> does not refer to an employee getting fired due to personal performance, but instead, a company\u2019s economic cycle or a need to recycle itself. A layoff is basically done on business reasons such as business slowdown or economic downturn. <\/span><\/li>\n<\/ol>\n

    When Can A Termination Letter Be Used? <\/span><\/h2>\n

    A termination letter can be used in instances when you forcefully let an employee resign a company, office, or job for the wrongful act committed by the person. It must be printed on company letterhead and handed over to the employee at the time of termination or mailed to the employee\u2019s address with a signed return acknowledgement from the employee. However, an employer must also be aware about the reason as to why was he\/she fired and expect the employer to provide a report with evidence. <\/span><\/p>\n

    Proof Related Documents That An Employer Must Obtain <\/span><\/h2>\n

    In any case relating to termination, an employer needs to provide evidence as to why an employee was fired and on what parameters. <\/span><\/p>\n

    Hence, the employer has to retain documents relating to: <\/span><\/i><\/p>\n